Exhibitor /
Vendor Information & Registration
The
Los Angeles Calendar Motorcycle Show - Sunday July 14th 2013
Join
us for the premier Custom, Cruiser, Sport and Performance Streetbike Motorcycle
Show on the West Coast featuring thousands of spectators, the world's top motorcycle TV and Print Media, and
the participation of major manufacturers and top builders from around
the world. We draw a very very affluent West Coast audience and high end builders sell many bikes at our Show. Our Exhibitor space rates are extremely affordable at around half
the cost of comparable events our size.
Thanks for your support! - Jim Gianatsis, Producer
1). Exhibitor / Vender Space Costs
Click on Exhibitor Registration Purchase Buttons Below - Space is sold in 10x10 foot increments
Space is sold in 10x10 -foot increments. If you have a 10x22' display trailer with a 4-foot tow arm (28 ft long total length),
and possibly motorcycles, a canopy and product tables placed along side the trailer, you will need to purchase a 20x30 - foot space which = (6) spaces. Your entire display must fit in your paid area. Other exhibitors may be placed directly next to and behind your display space, and the spectator walkway in front of your paid space must be kept clear.
In addition to your Exhibitor / Vendor space purchase on EventBrite below, please send us a separate Email with your:
• Company contact information including your Name, Company Address, Phone, Email
• Describe your Display and the Product(s) being sold on site or displayed.
Email us at: Contact (at) FastDates.com
2). Exhibitor / Vendor General Information
The Promoter Gianatsis Design Determines Your Exhibitor Location
Returning Exhibitors, Sponsors, Calendar Bike Builders, Exhibitors with special interest displays and attractive spokes models always receive preferential location consideration so the Show looks good, making spectators stay longer and return again next year.
We also alternate similar Exhibitors to keep competitors apart,
and place interesting Exhibitors to create a balanced flow of spectators for everyone's benefit.
In the Email you send us, you can request preferential location placement.
Examples: Same Great Spot as Last Year! Spokesmodel Angelina Jolie Signing Posters! Next to our bike painter Sloppy Bob!
And let us know if you are bringing a Big Rig or Display Trailer which needs to be in place the day before, Saturday 3-5pm.
Exhibitor Packs / Passes / Vender Layout Maps will be signed for In Person at the Back Gate during Vender Set-Up Times.
Show Exhibitor Map Posted here in the Grey Column at Left after July 7th . We place you based on your request on the Registration Form, your Seniority with us, and where we feel it is best for spectator flow and the quality of the Show.
Sponsorships & Special Activities - If your company would like to be involved as a sponsor of the Show, of the Calendar Bike Building Championship, or perhaps have a special activity for our Attendees, please reach us with the contact information at the bottom of this page.
Exhibitors
- Please promote your attendance at the Los Angles Calendar
Motorcycle Show
for the benefit of your customers and visitors.
Copy and paste this banner ad onto your company's website
with an active link back to: http://www.FastDates.com/BIKESHOW.HTM
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We give a $50 credit on your Exhibitor Space Cost
if the banner ad appears on your site per 12 month year.
Thanks! |
3). Exhibitor / Vendor SetUp Information and Requirements
• Exhibitor Equipment Rental: SoCal Tents & Events, Eddie Martin • Eddie@SocalTents.com
Office ph 626-246-0244 / Cell 626-636-1936 /
www.SoCalTents.com • Download Rental Price List Form • Download Credit Card Authorization
• Exhibitor Layout Maps will be given to you at Back Gate Check-in, and posted here online by July 10th
• Exhibitor Big Rig & Trailer pull-in and parking Saturday Afternoon 3-5pm.
Then finish your product set up Sunday 7:00-10:00am. Due to tight confines of the Queen Mary's Seawalk Village all Big Rigs and Display Trailers must be set in place on Saturday afternoon 3-5pm. This includes access for transport trailers.
Only 2-axle vehicles without trailers will be allowed in to unload inside the Show on Saturday morning 7:00-9:00am.
• Small Exhibitor pull-in and parking Sunday, Show Morning 7-9:00am. One vehicle only. No Towed Trailers allowed.
Event opens at 10am. Late arrivals after 8:30am Sunday may have their booth space relocated to another location to facilitate event setup. No Vehicle entry after 8:30am. Your Transport Vehicle must be removed from the Event area by 8:30 am so we can begin placing Bike Contest Classes in the Exhibitor Isles.
• Exhibitor Parking Queen Mary lots are for paid parking.
We may be able to place large company Trucks in the paved lot between the Seawalk Village and the Queen mary ship.
• Show Open to Public 10am-5pm Sunday. No Exhibitor Breakdown or Bike Exit until after Show closing 5pm Sunday.
• Exhibitor Take-Down Only after Show closing on Sunday at 6pm. You will be responsible for clean-up of your space.
•Your Exhibit Space/Booth should be self contained / free standing You are located outdoors on grass or paved asphalt in the sun. You may want a canopy, hard pads for bike kickstands and centerstands. No Electrical or phone hook-ups are available.
•
You Can Not Extend Out of Your Paid Space - Trailer Hitches, Tow Bars, Ramps and Opening Doors must fit and open in your paid space. Other exhibitors may be located directly to your sides / rear, with fire lane/walkways in front. Bring partitions if needed. You can not extend into walkways.
• Long Beach Temp Business License Retail Vendors selling carry out products, must purchase a City of Long Beach Temporary Business License with your Display Space purchase. Only Long Beach businesses which already have a
LB Business License are exempt. If the License Inspectors finds you selling without a Temporary Business License you will be charged on the spot the cost of the License and and even large fine.
Refund Policy: Payment in full required to reserve your space. 80% refund if you cancel before June 1st, after which no refund.
No refund if the event does not take place due to circumstances beyond our control including weather, an act of god, or cancellation by a government agency. We reserve the right to refund your registration should we reach capacity and have another exhibitor more appropriate to the Show theme. No refund if you do not fit in your paid space and are removed.
• Armed Overnight Security Provided on Saturday night
But you are still responsible to secure and insure your own property. The promoter Gianatsis Design and the Queen Mary are not responsible for loss or damages to your property while at the Show, or any injury you may cause.
• No Overnight Camping Inside the Show includes no
sleeping inside exhibitor rigs, motor homes on the Show Grounds or
the Queen Mary Parking Lot (which is also hotel parking). The Show
grounds are patrolled 24/7 by armed security and anyone found inside
the Show after closing will be detained and possibly arrested.
• No Exhibitor Break Down or Vehicle Exit before 5pm Sunday evening: This includes motorcycles inside your display.
No riding motorcycles inside the Show during spectator hours. Or you agree to pay a $500 fine.
• No Electrical Power or Phone hook-ups are available. (Note: there are elecrical hook-ups in some areas of the
Seawalk Village venue. Call us to discuss your needs and placement near an available electrical hook up.)
This is a grass park and asphalt areas. Your exhibit needs
to be self sufficient.
4). Exhibitor
Confirmation
We will send you an Email Confirmation within
2 weeks of receiving
your Registration Form in the mail, and/or you will be listed as a Confirmed Exhibitor here on the main Bike Show page. Please include your Email address
on your Exhibitor's Registration Form so we can contact you and
confirm receipt of your Registration Form and Payment.
You Must Send
Us Your Registration with Payment in Full including any late fees to be registered
You Exhibitor Map & Passes will be Picked Up at the Back Exhibitor Gate during posted Exhibitor setup times.
Exhibitor
layout maps showing your placement at the Show will be posted here online around July 7th. You will receive
(2) Worker Wrist Bands for
admission for your first 10' x 10' paid space, then (1) additional
Worker Pass for each additional 10 x 10' space purchased up top
5 Free Passes. (Example: 20 x 20' space/ 4 spaces = 5 passes).Exhibitor Map and Staff Passes will be collected and signed for in person at Exhibitor
Check-In at the Exhibitor Back Gate before 10 am Sunday
5). Hotel Information
Event Hotel - Queen Mary Hotel & Restaurants PH: 562.435.3511
You will get the Best Queen Mary and other local Hotel rates if booked well in Advance on Expedia - See Below Banner Ad Link . Remember that Long Beach is a resort vacation city and most hotels sell out in the summer months and charge higher rates on late room bookings.
More Downtown Long Beach Hotel
List HERE • Event Map
& Shuttle Rides HERE
Complete
contact information. All Hotels indicated are within a short walking
or shuttle ride of the Queen Mary ship and the Queen Mary Event Park
where the Calendar Bike Show is taking place.
If you would like to contact us for any reason, Please use do so 9am - 5pm Weekdays Only:
Gianatsis Design Associates
Phone 818 223 8550 • fax 818 223 8590 • Contact (at) FastDates.com
Return to: Bike Show Main Page
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LA Calendar Motorcycle Show offers Huge Spectator Value and Exhibitor Media Coverage
The LA Calendar Motorcycle Show Weekend offers its visitors a weekend full of entertainment at great value for the low $25 1-Day / $35 2-Day admission price
- the same cost as attending a 2-hr movie for admission, popcorn and soda, and parking.
Included with the Calendar Show are the S&S World Record Dyno Shoot Out, Calendar Bike Building Championship, Calendar Bike Builder Seminars,
2-Day Calendar Girl Music Festival, Saturday Night Iron & Lace Calendar Builders Party and complimentary Queen Mary ghost ship admission (normally a $12 separate admission).
Located right on the beautiful cool Pacific Ocean next to party central downtown Long Beach,this is the premier streetbike event in America with all the major motorcycle and parts manufacturers, top name bike builders, and a full weekend of exciting activities.
Plus the Calendar Motorycle Show a located within walking distance of many quality hotels and the exciting downtown Long Beach night life on Pine Street with its wonderful bars, music clubs and restaurants. We draw more affluent motorcycle enthusiasts from across America with money to spend on high end custom bikes and parts than any other consumer show in America, plus we are among the top 3 motorcycle events in America for print and TV media coverage.
For the best possible product sales, marketing value and spectator entertainment, motorcycle companies and enthusiasts will always choose the LA Calendar Motorcycle Show - Thanks for your continued support of the Street Premier Motorcycle Show
in America!
- Jim Gianatsis, Director
Many of Our Venders do
Serous Business...
2010 Show - "This is J.D. from shotgunshock, and I want to thank you for the larger spot. Hope to be there next year and have an idea that might create some more excitement and attention to the show and to my product. The custom bike industry is slow but customizing is still big in So Cal, and the lowered So Cal style bike is becoming more popular around the country. How can I sponsor a new category of bikes, bikes lowered with an adjustable air suspension. The winner of this category would receive one of my products, the Shotgunshock Air Suspension, which retails for 1550. The possibilities exist to interest other vendors to be involved,such as exhaust pipe and handle bar manufacturers."
-J.D. Braun, ShotGunShock
2009 Show - "Jim, Let me first say that we did some serious business at the 2009 Show and I thank you for the choice of spots you gave us." - Paul Graham, BikerBuddy.com
A Few Exhibitors Tell Us:
"Its to expensive for a customer to get in, they all complained to us the past 2 years... and half or more left before entering the gate.If they don't want to pay over $40 to get in, why should we display?"
- Chuck, C&C Motorcycle Seats
Chuck,
Just to clarify what you said: "customer" - is singular, "all" is the 10,000+ paid spectators who attend our Show each year - which did you mean?
Our $20 1-day admission and just $5 bike parking is not the reason some people might say are not buying from you...
Our LA Calendar MC Show crowd is THE SAME bike crowd that goes to and spends:
• Laughlin Bike Week they take half the week off work (-$500!) , and spends $500+ for rooms, food, gas and expenses - and now Laughlin is also $25 admission this year! Plus the headline Concerts are additional paid admission.
• Love Ride minimum $60+ for admission, plus extra for extra beer, food and vendors...
• Easy Riders Pamona, $18 admission and $10 parking
• International MC Show, Long Beach costs $25 ($12 admission, $10+ parking) plus $8 beer and vendors...
• A Movie! Go to a 2 hour movie any day in Los Angeles and expect to spend $40! $12 for a ticket, $10 popcorn & Coke, and $10-$15 parking.
Our LA Calendar Motorcycle Show is local, costs just $25 for 1-day / 9 hours of full entertainment including Concerts, the Bike Show, Dyno Shootout, Free Queen Mary Admission. The best event location in America.
We are the lowest cost premium Bike Event on the West Coast!!!!
"...and half or more left before entering the gate."
Not True. I stand at the front gate every morning, every year for the 1st hour, and off and on throughout the day. I HAVE NEVER SEEN ANYONE TURN AROUND AND LEAVE or complain of the ticket price. This is the truth.
If people have an interest in buying your product, which is significantly more expensive than our Bike Show admission, they will buy your product. If people want to use the show admission price as an excuse, then they have no interest or can't afford your product, anyway. The admission price is just their lame excuse to give you a reason.
In closing...
Every other competing Bike Event in SoCal California has gone out of business -- Hot Bike Show at Irvine and the Rose Bowl, The Beach Ride, The Quick Throttle Show at OC Fair Grounds, and now Holister - and they had lower $10-15 admissions or were FREE. So it is not the cost of admission that drives buying customer away.
People come to the LA Calendar Show because we are a quality bike event with real value. And the less manufacturers and venders like yours who don't support us, the smaller the motorcycle enthusiast market will become and the sooner all of us will be out of business.
I hope I have changed your mind. Best regards, Jim Gianatsis, producer
What's Best - a Saturday
or Sunday Event?
4/21/13 Ginz Choppers wrote :
Hey Jim,
If ur able to start having these shows on Saturday instead of Sunday, I for one would come back as a vendor. I spoken to many vendors, and they feel the same way. We all agree the attendance is better on Saturdays which is better for us vendors, better for you at the gate, and better for the attendee
s. - Thanks, Gin / Ginz Choppers
Hi Gin,
Thanks for your feedback. The reality is the attendace numbers are different.
The Calendar show started in 2003 at the Santa Monica Airport as a 1-day Sunday event. When the Calendar Show became a 2-day weekend at the Queen Mary in 2001, attendance has always averaged 45% Saturday / 55% Sunday. This is why we stayed with Sunday in returning to a 1-day event in 2010. Saturday events like the old Quick Throttle Show at the OC Fairgrounds, the Love Ride at the LA Fairgrounds, failed.
Other attendance aspects for which weekend day is best, include:
• It is easier to drive, traffic wise, in Los Angeles on Sundays, then on Saturdays. And all bikers prefer to ride on Sunday.
• Motorcycle Stores are open on Saturdays, so their employees would not be able to attend, plus dealers may not support or help us advertise by putting out our flyers for a competing Saturday show.
• I have 2 Motorcycle Dealerships purchase Exhibitors space at this year's show because we are on Sunday when their staff is available to come and work the show.
Currently, the only other major biker events in SoCal is the Ride Free Show, which is on a Saturday. I attended it last year to check it out and promote the Calendar Show. It gets a big attendance because it is FREE admission, but none of the vendors there were selling anything because of the type of low rent crowd a free event draws. The only other major bike event in SoCal is the Love Ride, which is a Sunday event.
I hope you will come back and join us again this year, and encourage other vendors to join us as well. Our vendor rates are very affordable to help you. And The LA Calendar Show is one of the last major events left on the west coast. Without Vendor support to help keep events like this going, which also helps draw spectators, the motorcycle market will continue to decline, and all of us will be out of business.
Best regards,
Jim Gianatsis, producer
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